Guidelines for the applicaton form - student associations, clubs and student partners

All documents should be brought or sent to the Office of Student Life (studentlife@uni.lu)

 

Recognition Request Form

Part One: General Information

1. Indicate the official name of your organisation and its acronym;
2. Describe in a few, brief points which are the main objectives and missions of your association. Tip for a new association: try to differentiate yourself from existing organizations by choosing different goals;
3. Include the current number of members of your organization;
4. Explain in one sentence which criteria you will apply to accept a new member in your organization.
5. Indicate the date of establishment of your organisation. If you are creating a new organisation you can indicate the date on which you filled in the Recognition Request Form;
6. Fill in the contact information for the organisation (e.g. e-mail-address, phone number)
7. If your organization has its own website, social media page(s) or other, please indicate the link
8. Lastly, fill in your RCSL number (if your organisation is an a.s.b.l.)

Part Two: Contact Details of the Executive Board

1. Fill in all the information about the Executive Board (President, Vice-president, Secretary, Treasurer, and others).

Part Three: Activities and Needs for the Semester

1. Describe your events of the previous semester (for existing organisations) and the planned/done events for the current semester.
2. Your needs should also be detailed so the OSL can try to accommodate them.

Part Four : Attachments

1. If you are an a.s.b.l.: the statutes of your a.s.b.l.; caution: only if you are a new association or if you have updated your statutes since your last submission

Only for student associations:

Part Five: Recognition convention (no funding)

1. Fill in all the fields; the same information will be auto-completed in the whole document
2. The president of the Association has to date and sign with his signature, full name and position at the end of the document. All other pages have to contain only president's signature in lower right corner of the document.
3. The convention should be handed in to the Office of Student Life in two copies (duplicate).

OR

Part Five bis : Recognition and funding convention (with funding request)

If your A.S.B.L requires financial support from the University, fill the empty fields in the following two documents: "Recognition and Funding Convention" and "Funding request".

1. The convention:
   1. Fill in all the fields; the same information will be auto-completed in the whole document
   2. The president of the Association has to date and sign with his signature, full name and position at the end of the document. All other pages have to contain only president's signature in lower right corner of the document.
   3. The convention should be handed in to the Office of Student Life in two copies (duplicate).
2. The Funding Request:
   1. Fill in the missing information and sign the form

All documents should be brought or send to the Office of Student Life (studentlife@uni.lu)