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Legal notice

1. General terms and conditions of use

  • The user of the present website of the University of Luxembourg (https://www.uni.lu/), hereafter referred to as « user », acknowledges that he has verified that the computer configuration used does not contain any viruses or any other malicious software and that it operates perfectly.
  • The user is solely responsible for the selection, use and interpretation of the data which he consults, searches and transmits on the Internet. 
  • The University of Luxembourg reserves the right to modify the present legal notice at any time. The user shall abide by the conditions of use of the portal contained in the most recent version of the legal notice available on the portal at the time of such use.

 

2. Contents of the website

  • The University of Luxembourg shall not be held responsible for the presence of viruses or malicious software on its website.
  • The University of Luxembourg reserves the right to correct the content of this website at any time and without notice. 
  • The University of Luxembourg undertakes all efforts to offer available and verified information and/or resources to users, but cannot be held responsible for errors, a lack of availability or invalid character of the information.
  • Under no circumstances can the information contained on this website constitute a warranty in the case of administrative or educational errors. For further information, directly contact the secretariats concerned of the University of Luxembourg.
  • Any user who discovers inaccuracies, erroneous information or information of a clearly unlawful nature is invited to inform the Communications Department, University of Luxembourg, 2, avenue de l'Université, L-4365 Esch-sur-Alzette.

 

3. Use of hyperlinks

  • This site includes information made available by hyperlinks to other sites which have not been developed by the University of Luxembourg.
  • The University of Luxembourg shall under no circumstances be liable for hyperlinks to other sites from this site.
  • The existence of a link from this site to another site shall not constitute any acquiescence or warranty on the part of the University of Luxembourg with respect to contents or any person who runs such other site.
  • The creation of hyperlinks to this site shall be subject to the explicit prior approval of the University of Luxembourg.

 

4. Data privacy

Here is a general overview of some of the ways this website processes your personal data including the use of cookies.

4.1. Your personal data and our website

The data collected on the website of the University of Luxembourg stem exclusively from the voluntary registering of your personal data, for example by subscribing to our newsletter.

It will not be shared with any organisation - commercial or otherwise excepted in case of external consultancy in relation with the website. In such case appropriate measures will be implemented.

We will never divulge your personal data for direct marketing purposes.

We put in place measures to ensure that your data are kept up-to-date and processed securely in compliance with the General Data Protection Regulation 2016/679 (hereafter “GDPR”).

Our purpose is the management of public relations (management of contacts and public relations, social and professional for the organisation).

According to the GDPR you have a right to access, rectify, erase, object to or restrict the processing related to your personal data. You can exercise your rights by following the procedure described as on the Data Protection page of the University website.

We do not keep your personal information for longer than necessary for the purposes for which we collected it.

However, we may keep your information for a longer period for historical, statistical or scientific purposes with the appropriate safeguards in place.

4.2. Cookies

The University of Luxembourg, hereafter “the University”, uses cookies on its website for its technical functioning and for gathering statistics.

The legal basis for processing personal data by using session cookies is Art. 6 para. 1 point f) GDPR (legitimate interest). Without the use of the session cookies especially, several functions could not be offered on our website.

A cookie is a small piece of data that a website stores on the visitor’s computer or mobile device.

The information on this page lists the cookies that this website uses and describes their purpose.

You will also find some more detail here about cookies relating to our social media channels and Google Analytics, the service we use for our statistics.

4.2.1. Social media cookies

The University is active on social media platforms. For instance, the University is present on five key social media platforms –  Facebook, Twitter, LinkedIn, Instagram and YouTube. These communities strengthen our online presence and visibility.

  • The University website does not set cookies with the display of links to our social media channels when you are browsing our website;
  • You can watch University videos, which we upload on our YouTube page. You can also follow links from our website to Facebook, Twitter, LinkedIn, Instagram and YouTube;
  • In order to watch some University videos, a message will alert you that you need to accept YouTube cookies to do so. YouTube has its own cookie and privacy policies over which we have no control. There is no installation of cookies from YouTube until you consent to YouTube cookies;
  • Similarly, by clicking on the Facebook, Twitter, LinkedIn, Instagram or YouTube button on our website, you will be re-directed to those websites, which have their own cookie and privacy policies over which we have no control.

4.2.2. Session cookies

The University is using session cookies to ensure the correct usage of the website. Cookies used by the University of Luxembourg are deleted after the session.

4.2.3. Persistent Cookies

Google Analytics

  • Google Analytics is a service which monitors and evaluates the effectiveness and efficiency of the University website.
  • This platform enables the protection of end-user personal data thanks to features such as IP address de-identification and a mechanism for users to opt-out so that their browsing is not processed for analytics purposes.
  • Google provides information about the cookies used by Google Analytics.
  • The cookies used by Google Analytics will be transmitted to and stored by Google on servers in the United States.

4.3. Privacy measures

Google Analytics is configured to use the domain “.uni.lu” and to store first-party cookies that expire after 2 years.

Cookies are used by the University to track the following information about visitors. We use this information to prepare aggregated, anonymous statistics reports of visitor activity:

  • IP address (masked)
  • Location: country, region, city, approximate latitude and longitude (Geolocation)
  • Date and time of the request (visit to the site)
  • Title of the page being viewed (Page Title)
  • URL of the page being viewed (Page URL)
  • URL of the page that was viewed prior to the current page (Referrer URL)
  • Screen resolution of user's device
  • Time in local visitor's time-zone
  • Files that were clicked and downloaded (Download)
  • Links to an outside domain that were clicked (Outlink)
  • Pages generation time (the time it takes for webpages to be generated by the webserver and then downloaded by the visitor: Page speed)
  • Main language of the browser being used (Accept-Language header)
  • Browser version, browser plugins (PDF, Flash, Java, …) operating system version, device identifier (User-Agent header)
  • Language of the visited page
  • Campaigns
  • Site Search
  • Events

Persistent cookies are saved on your computer and are not deleted automatically when you close your browser, unlike a session cookie, which is deleted when you close your browser.

4.4 Opting out

By default, the browsing experience of website visitors is tracked by Google Analytics in order to produce anonymised statistics.

You may choose not to be tracked (opt-out).
If you change your mind, you can choose to be tracked again (opt-in).

Opt-out of Google Analytics

Opt-in of Google Analytics

 

Please note: this feature will opt you out (or in) of cookies too.  If you choose to opt-out, you will receive an opt-out cookie so that your decision is remembered. If you regularly delete your cookies, you will need to opt-out each time you delete them.

4.5. Do not track preferences

Do not track is a function that allows visitors to opt out from being tracked by websites for any purpose including the use of analytics services, advertising networks and social platforms. Do not track options are available in a number of browsers including:

Firefox

Internet Explorer

Chrome

Safari

Opera

  • If you enable do not track in your web browser, Google Analytics will respect your choice;
  • If you have enabled the do not track function, you will not be tracked. This is in addition to your opting-out of the aggregation and analysis of data for our website statistics;
  • If you have not enabled the do not track option but you choose to opt-out, the cookie ‘ga-disable-UA’ will be stored in your browser. All visitors with a ga-disable-UA cookie will not be tracked by Google Analytics;
  • If you have disabled all cookies from your browser, we will still collect some general data about your browsing (e.g. a record of a visitor to our website) but they will be less accurate and your visit will not be tracked.

4.6. Restricted access to information

All analytics data communication is encrypted via HTTPS protocol. The analytical reports generated can only be accessed through by authorised University staff dealing with Google Analytics or by duly authorised external sub-contractors, who may be required to analyse, develop and/or regularly maintain certain websites.

4.7. Masking of IP addresses

Note: Institution, city and country origin are determined from the full IP, then stored and aggregated before a mask is applied. Google Analytics uses an IP de-identification mechanism that automatically masks a portion of each visitor's IP (Internet Protocol), effectively making it impossible to identify a particular visitor via the sole IP address.

4.8. Visitor logs

Google Analytics automatically deletes visitors' logs after 25 months. Anonymised and aggregated data are stored for an indefinite period by the University for analysis purposes.

4.9. Contact

Specific questions about the storage and use of Google Analytics data by the University can be sent to us by contacting us at ga@uni.lu.

 

5. Intellectual property

All the information available on the website https://www.uni.lu/ is protected by copyright. Unless otherwise indicated, reproduction of texts from this site for non-commercial purposes and especially in educational situations is permitted, subject to the following three conditions being met:

  • Free dissemination;
  • Respect for the integrity of the reproduced documents: no modification or alteration of any kind;
  • Explicit mention of the site https://www.uni.lu/ as a source and statement that the rights of reproduction are reserved and limited.

Any exception to these rules shall be subject to the prior written approval of the University of Luxembourg and the author of the contents.
Photographic credits: unless otherwise stated, the photographs on this website are protected by copyright and are the property of the University of Luxembourg.

 

6. Responsibility

  • The user accepts that any access to the website or any use of the website shall be on his own responsibility.
  • The University of Luxembourg declines all liability for direct or indirect damage which may be caused by the use of the site, particularly in relation to an interruption to or cessation of the operation of the site or a dysfunction of the site which may result in particular from a shutdown for maintenance or upgrading of the computer system of the University of Luxembourg, technical faults or network overloads, faults in telephone lines, errors, negligence or misdemeanours by suppliers of Internet services or by a third party, or a virus acquired via the Internet.

 

7. The University of Luxembourg on Social Networks

The University of Luxembourg wishes to use social networks for maximum proximity with students, future students, researchers, etc. The aim is to provide them with special access to useful information likely to be of interest to them. To guarantee quality information flows where people remain respectful of good social practices and can participate freely, two guideline documents have been developed to assist users.

Social Media Guidelines outlines the essential points to be taken into consideration before posting information and moderating the flows of conversations. In order to ensure suitable uniformity on all the media and in all the messages posted, we would be grateful if you could ensure that you respect the editorial rules implemented.

The General Terms of Use set out the basic rules to be observed when using social networks. Abiding by the law and respecting good social practices are the fundamental elements of these rules. These terms of use are to be considered as supplementary to the terms of use set out by each of the media used: Facebook, Twitter, YouTube, etc.

 

8. Luxembourg law and courts

  • The law of Luxembourg shall apply.
  • The user is informed that only Luxembourg courts are competent to pronounce a ruling with respect to any disputes which may arise relating to the use, interpretation and implementation of the information and data featured on this website.

 

9. Contact

Communications Department, University of Luxembourg, 2, avenue de l'Université, L-4365 Esch-sur-Alzette.

 

The user acknowledges that she/he has taken note of this legal notice and undertakes to observe it.