Guidelines for students fleeing the war in Ukraine

Guidelines for students fleeing the war in Ukraine and seeking admission to a study programme at the University of Luxembourg

Following the guidelines of the Ministère de l'Éducation nationale, de l'Enfance et de la Jeunesse (MENJE), the following provisions apply for students displaced by the war in Ukraine and who seek an education opportunity at the University of Luxembourg. 

  1. Students with a Ukrainian university diploma or who have completed a minimum of one year of university studies at a Ukrainian university
    The MENJE may recognise the diploma and the 1 year (or more, if applicable) of study as an equivalence. Students can apply to enrol onto a study programme at the University as per the start of the new academic year 2022/23, using the later deadlines for EU nationals, and using a simplified procedure already in use for refugee students who are in Luxembourg.
    Please note that many of our study programmes are bilingual or trilingual, using two or three of the teaching languages of the University (English, French, and German). The language proficiency that is being required for each study programme is mentioned in the description of the programme.
    Please have a look at our Bachelor and Master study programmes and the language(s) in which the programmes are being taught.
    To start an application for admission in a study programme, please follow the steps in the online application portal at the University.
    Students are encouraged to sign up to intensive language classes at the Institut National des Langues (INL) for a reduced rate.
  2. Students who are in their first year of study in a Bachelor programme at a Ukrainian university
    These students will not have their study year automatically recognised by MENJE. Students must contact the Service de la scolarisation des enfants étrangers (SECAM), and they will be met and enroled onto the Diplôme d'accès aux études supérieures programme (DAES).This programme will strengthen and level-up the required language and subject proficiency that would allow for enrolment in a study programme at the University of Luxembourg.
  3. Pupils in their last year of the Ukrainian secondary school
    Students must contact the Service de la scolarisation des enfants étrangers (SECAM), and they will be enroled in Bridging Classes in one of the International Public Schools in Luxembourg to allow them to graduate and obtain an EU-wide accreditation that would allow for an access to a higher education programme.

IMPORTANT (applicable to categories 1, 2 and 3 above) 

It is imperative that all students (and their family) contact the education authorities at the Guichet Unique prior to starting the procedures of enrolment in an educational programme in Luxembourg.

Ministère de l'Éducation nationale, de l'Enfance et de la Jeunesse (MENEJ)
Service de la scolarisation des enfants étrangers (SECAM)
38, rue Philippe II; L-2340 Luxembourg
Hotline in English: (+352) 247-76570 / Ukrainian: (+352) 247-76976
From Monday to Friday: 8.00 to 12.00 and 13.00 to 17.00.
E-mail: secretariat.secam@men.lu

Children and youth aged 3-19 must have a medical check-up to be allowed to enrol as a student in Luxembourg.

 

FAQ on admission of applicants from Ukraine

Are foreign nationals coming from Ukraine treated like Ukrainian nationals in the process of admission?

Yes. However, foreign nationals (i.e. non-EU nationals) who come from Ukraine have to provide proof of enrolment at a Ukrainian university on 24 February 2022 if they seek admission at the University of Luxembourg as per the criteria established for Ukrainian nationals.

Which deadlines for admission are applied to Ukrainian nationals and foreign students from Ukrainian universities?

The deadlines for admission as applied to EU nationals.

Can Ukrainian nationals or foreign students coming from Ukrainian universities apply to a programme after the deadline for EU applicants has passed?

No.

What if Ukrainian nationals or foreign students from Ukrainian universities do not have the required paperwork or documentation to complete the admission process?

Ukrainian and foreign students from Ukrainian universities can submit uncertified photocopies and non-translated documents as proof of their studies, diplomas, and qualifications if translated or certified versions are not available to the applicant.

However, the candidate has to provide the required documentation to prove the qualifications and language skills as required by the study programme. If the applicant cannot provide relevant copies of the documents, then the application cannot be treated.

All foreigners studying in Ukraine are part of the central register managed by the Study Abroad Department of the Ministry of Education in Kyiv. Foreign students can contact info@studyinukraine.gov.ua and ask for the relevant documents of their studies.

Are language requirements binding or is there any flexibility?

The University of Luxembourg offers multilingual courses and does not make any exception to the language(s) proficiency that is required to pursue a programme. In this respect, Ukrainian applicants, and foreign students from Ukrainian universities have to possess the required levels of proficiency in the same way as any other candidate who is being assessed for the programme. This applies to bilingual and trilingual programmes; applicants from Ukraine will have to provide proof that they speak the required languages at the right level of proficiency.

However, we apply flexibility in how the language proficiency can be demonstrated by Ukrainian nationals and foreign students from Ukrainian universities. We accept a) valid language certificates, b) expired language certificates, and c) alternative language certificates issued by the universities and other entities. In addition, the study programme can conduct a short interview to test the language proficiency of the applicant when language certificates are not available or when doubts remain regarding the provided certificates.

Do applicants need to have temporary protection status in Luxembourg?

Applications for admission can be made by candidates with or without the Luxembourg temporary protection status.

Do admitted candidates have priority in the University’s student housing?

No. Ukrainian nationals and foreign students from Ukrainian universities can apply for accommodation in the University’s student residencies, but a room is not guaranteed. Applicants with temporary protection status have accommodation made available by the Luxembourg authorities.

Can applicants from Ukraine apply to bi-, or tri-national programmes?

Yes. However, the applicants with temporary protection status may not be able to leave the Luxembourg territory for international travel.

Can applicants who currently finish their first year at a university in Ukraine pursue admission to programmes at the University of Luxembourg?

Yes. The Luxembourg Ministry of Education and Youth will recognise the one full year of study in Ukraine as equivalent. However, the applicant will have to provide proof that (s)he completed one full year of the study programme prior to being officially admitted to the University of Luxembourg. Without proof of finishing the full year of study, the applicant cannot be admitted.

Can applicants who currently finish their 11th grade from a secondary school in Ukraine be admitted to study programmes at the University of Luxembourg?

No. These applicants must contact Service de la scolarisation des enfants étrangers (SECAM), and they will be advised on the options to pursue an EU-wide accreditation to access a higher education programme.

Can applicants who currently follow bridging secondary school programmes in other European countries apply for admission at the University of Luxembourg?

It depends. Without a graduation from a bridging programme allowing for an EU-wide accreditation, admission cannot be pursued at the University of Luxembourg.

Is there an automatic admission of Ukrainian and foreign nationals from a Ukrainian university to a University of Luxembourg study programmes?

No. Study programmes have to assess applicants from Ukraine similarly to other applicants with respect to the academic quality and language requirements. If an applicant does not fulfil the academic and language criteria for admission, the applicant will not be admitted.

Are application fees (frais de dossier) and registration/tuition fees waived for Ukrainian applicants and for foreign students from Ukrainian universities?

Yes. The tuition fee is waived for programmes that use regular tuition fees (i.e., up to 400 euro/semester). The tuition fee is not waived for programmes using fees beyond the regular amount.

 

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Guidelines for students fleeing the war in Ukraine and seeking to enrol as a guest student (Auditeur Libre) at the University of Luxembourg

Students arriving from Ukraine can apply to enrol as guest students (Auditeurs Libres) at the University of Luxembourg for the upcoming winter semester 2022/2023. The Auditeur Libre can attend classes (including language classes), be on Moodle (our teaching platform), and be part of the student community. As Auditeur Libre they will also have access to support from our Inclusion team (psychological, financial), as well as from our Career Centre.

Students who enrol as Auditeur Libre must register in Luxembourg and be physically on campus.

Guest students cannot get ECTS and do not participate in exams. The period used as guest student at the University of Luxembourg does not lead to an automatic transition into a study programme at the University. Guest students will have to pursue admission and fulfil the necessary requirements for enrolment into a study programme, including the language proficiency requirements.

The guest students cannot benefit from University housing.

To enrol as Auditeur Libre, please write to ukraine@uni.lu and provide the following documents:

  • Applicants must benefit from the temporary protection status delivered by the Luxembourg Immigration Directorate
  • ID card (with photo)
  • ID photo (digital photo of a sufficient quality to allow facial recognition)
  • Proof of enrolment in a Ukrainian university (student card, grade/subject transcript of the current academic year, residence permit mentioning student status, other document).
  • Choice of programme(s) or general area of study at the University of Luxembourg. Please have a look at our Bachelor and Master study programmes and the language(s) in which the programmes are being taught. Also see the programmes taught entirely in English.
  • Language competence in English, French, and German. Please use the European self-assessment grid and provide an assessment of proficiency for understandingspeaking, and writing as per A1, A2, B1, B2, C1, and C2 levels. If available, please provide certificates attesting for language proficiency (e.g. Toefl, IELTS, DELFT, DSH, etc.)
  • Phone number
  • The Luxembourg national insurance number (matricula), if available
  • The Luxembourg residence permit, if available
  • The University of Luxembourg student number, if available

The 50-euro enrolment fee will be waived for students fleeing the war in Ukraine

 

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Framework support measures put in place by the Luxembourg Ministry of Education (MENJE)

  • For students with a Ukraine secondary school diploma and one year (or more) of University studies in Ukraine
    Students can request the recognition of their diploma and qualifications at the MENJE (secretariat.secam@men.lu). They can apply for a place in a Bachelor pogramme at the University. They will also be encouraged to sign up to intensive language classes at the Institut National des Langues for the reduced rate of 10 EUR.
  • Students currently in the first year of a Ukrainian university Bachelor programme
    The student must contact the SECAM, which is the single point of contact for orientation for schooling for incoming displaced pupils from Ukraine (“Service de Scolarisation des Enfants Etrangers”).
    38, rue Philippe II; L-2340 Luxembourg
    English hotline: (+352) 247-76570 / Ukrainian: (+352) 247-76976
    Monday to Friday 8.00 to 12.00 and 13.00 to 17.00
    E-mail: secretariat.secam@men.lu
    More on the SECAM service

    Students will be met and enrolled on the DAES course – Diplôme d’Accès aux Etudes Supérieures. This diploma confers the right to access university courses in Luxembourg. More information on the DAES (in English)
    Students who have a good level of Mathematics and Sciences will be encouraged to do the course with a strong focus on learning French/German, with the objective to reach a B2 level in one of Luxembourg’s school languages by the end of their studies.

  • Students currently in the last year of a Ukrainian secondary school
    Students should contact the SECAM (details please see above). They will be enrolled in Bridging Classes with the objective to obtain an EU-wide accreditation, which is mandatory for access to a university.

IMPORTANT: ALL STUDENTS MUST CONTACT THE GUICHET UNIQUE

It is imperative that all students (and their family) contact the education authorities at the Guichet Unique prior to starting the procedures of enrolment in an educational programme in Luxembourg. 

Ministère de l'Éducation nationale, de l'Enfance et de la Jeunesse (MENEJ) 
Service de la scolarisation des enfants étrangers (SECAM) 
38, rue Philippe II ; L-2340 Luxembourg 
Hotline in English : (+352) 247-76570 / Ukrainian: (+352) 247-76976 
From Monday to Friday : 8.00 to 12.00 and 13.00 to 17.00. 
E-mail: secretariat.secam@men.lu

 

Admission of applicants from Ukraine

FAQ