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Responsibilities - Internal Promotion Review Committe

Internal Promotion Review Committees are established in the following disciplines:

• Finance, Economics and Management
• Computer Science
• Life Sciences
• Educational Sciences, Social Sciences and Psychology
• Humanities (Literature, history, philosophy)
• Physics, Mathematics and Engineering
• Law

Each Committee is composed of at least three (3) full professors, appointed by the Rector for a five (5) year mandate, upon proposal of a Faculty Dean or Director of Centre. Deans, Vice-Deans, Heads of Department of a Faculty, Directors of Interdisciplinary Centres, Deputy Directors, or Heads of Department of a Centre may not hold a position within the Committee.

In the composition of Internal Promotion Review Committees, best efforts shall be made to ensure gender balance among Committee members within the limit of the current academic staff demographics. Substitutes should be identified and trained in order to provide replacements in case of conflicts of interest.

As advisory bodies to the Rector, the Internal Promotion Review Committees are responsible for:

• Reviewing the application of each applicant;
• Providing the names and contact details of eight (8) potential external referees per applicant;
• Requesting letters from the short list of referees;
• Consulting, either in writing or in person, appropriate internal experts, particularly the head of department (or equivalent), the head of doctoral programme or doctoral training unit, and course director(s) of the study programme(s) in which the applicant participates;
• After close review, submitting their opinion as to whether the individual meets the general criteria for each given area of activity at the targeted academic rank based on disciplinary standards to the Rector; and
• Providing other information in light of relevant standards for the (sub-) discipline.

Committees may request to interview the colleague standing for competitive promotion as needed.

Prospective or appointed committee members must take all reasonable steps to identify and report potential conflicts of interest at any point during the course of a competitive promotion process. All members must sign a confidentiality agreement before final nomination.

Chair

The Committee Chair is responsible for general oversight of the good functioning of the committee, including but not limited to:

• Preparing meetings;
• Drafting and circulating meeting minutes for approval;
• Coordinating with other disciplinary committees, as necessary, for expertise on interdisciplinary applications;
• Following up on identified conflicts of interest and notifying substitute(s) accordingly; and
• Ensuring all documentation from the committee is communicated to the Rector.